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Finance - Administrative Associate

HEADQUARTERS - United States – Washington, District of Columbia
Department HEADQUARTERS - United States
Employment Type Full-Time
Minimum Experience Experienced

Position Summary

Under the supervision of the Director of HQ Accounting, the Administrative Associate performs administrative, payroll, treasury duties requiring the exercise of independent judgment and the timely completion of complex administrative tasks.

Key Responsibilities

Roles and responsibilities include:

  • Associates degree in Business Administration or related field,  degree in Accounting is a plus
  • Reviews and proofreads communications to come from the department
  • Coordinates logistics and plans for finance retreats
  • Coordinates travel logistics for training participants
  • Coordinates team meetings, takes notes and tracks performance against various project plans
  • Drafts and Edits Finance Communications, including training materials and presentations
  • Ensures timely reporting and reconciliation of Credit card and pre-paid travel accounts
  • Serves as project coordinator for EcoBank project and completes other bank admin tasks
  • Reconciles contributions for fundraising and GAP
  • Enters cash receipts
  • Tracks timely reporting via grants and proposals database
  • Provides admin support as necessary

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.


    You meet the following qualifications:


    • Associates degree, BS in Accounting a plus


    • Administrative Assistant Experience
    • Experience Coordinating Logistics for International Meetings, including travel
    • Experience reconciling travel and credit card expenses
    • Moderate Microsoft excel skills
    • Prior experience with maintenance and administration of time & expense systems a plus
    • Prior experience using on-line banking systems


    •  Strong attention to detail
    • Strong organizational skills
    • Excellent written and verbal communication skills
    • Fluency in English is required 

    To apply, interested candidates should send a cover letter and current resume to our employment portal here.  We are looking to fill this position with the right candidate. Only applicants invited for an interview will be contacted. No phone calls please. Please see our website for full details of our work.

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    • Location
      Washington, District of Columbia
    • Department
      HEADQUARTERS - United States
    • Employment Type
    • Minimum Experience
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