Search for Common Ground

Position Summary

The HR and Administrative Manager supervises HR and administrative operations of the Democratic Republic of Congo country Office (120 staff ) and its component projects. Ensures the implementation of Search for Common Ground policies and procedures  in human resources management and  administration of the National programme Office and projects.

The Post holder will be located in Bukavu and will have a national responsibility with travel support to locations in Kalemie, Kinshasa, Bukavu, Goma  and Kananga as well as in any other locations that Search for Common Ground may have field operations in the future.

Search DRC

Search launched activities in the DRC in 2001. The country program has offices in Kinshasa, Goma, Bukavu, and Kalemie with annual budget of $8MLN USD. Search works with partners in all provinces of the country, and has numerous smaller satellite offices throughout the country. Media is a primary tool utilized by all the programs—radio, video, print, and drama. Each program is adapted to the specific local context and conflict, and all apply tools from Search’s toolbox. Search’s Goma field office is currently supporting a host of programs around democratic dialogue, conflict sensitivity and transformation, to strengthen governance at local, provincial and national levels, to combat sexual and gender-based violence and promote youth engagement, and to promote protection of civilians through security sector reform. Activities in these areas include media production, training, radio programming, participatory theatre and collaborative joint activities. This thematic focus is executed in close collaboration with numerous donors, including DFID, the Dutch foreign Ministry, the German Foreign Ministry, and USAID.

Key Responsibilities

Roles and responsibilities include:

HR Management

• Implements the human resources management component of the Search for Common Ground, DRC Strategic Plan;
• Ensures that best practice in human resources management is available for and applied to all Search for Common Ground personnel;
• Ensures that personnel contracts are fair and compliant with both Search for Common Ground, and DRC national standards;

Recruitment, Onboarding and Offboarding

• Ensure that personnel recruitment, induction, performance appraisals, contract compliance and renewals, and exits are correctly managed in line with Search for Common Ground standards;

Employee Development And Performance Management

• Coaches, performance manages the HRO staff, 
• Ensures the regular review and appropriate application of levels of personnel financial compensation and benefits;
• Ensure that an annual  HR development plan is updated quarterly
• Ensures the appropriate training and development of personnel;
• Ensure the correct application of Search for Common Ground policies that relate to personal behaviour and policy compliance;
• Ensures communication with all staff, as appropriate, on HR and administration matters that affect them;
• Works closely with, and seeks guidelines and support from the Global HR Director.

Staff, Safety, Health And Working Environment

• Ensure that obligations are met in terms of Hygiene, Safety and working conditions in compliance  with the occupational health and safety policy;
• Take part in leading the dialogue with the employees, personnel delegates, and the labour inspection to ensure staff welfare and benefits are in line with agency standards.

Maintain HR Files/Records

• Ensures that standard personnel data is stored appropriately, updated in timely fashion, and is available as required;

Payroll

• Collect and review Time sheets and all other data used for processing monthly salary, control pay slips

Qualifications

You meet the following qualifications:

Education

• A Bachelor’s degree in Human Resources Management, Administration, Business Management, or other related fields and a professional HR qualification.  
• A Master’s degree in any of the above is preferable.
• Membership of a relevant professional body would be a strong asset;

Experience

• Proven track record in human resources administration and management;
• 7- years professional experience in human resources management  with an International NGO (preferably in the DRC);
• Knowledge of the institutional, legal and policy framework of employment and HR management in the DRC.

Skills and Competencies

Required

• Professional-level competency in French and English, both orally and in writing.

Preferred

• Proven skills in administration and management of human resource;
• Demonstrated experience in applying human resources management protocols;
• Excellent inter-personal skills, and a good understanding of human relationships;
• Good guidance, counselling and negotiation skills, at all levels;
• Good team work skills;
• Excellent oral and written communications skills in English and French
• Adherence to Search for Common Ground values.

To apply

To apply, interested candidates should send the following items  to our employment portal here:

• current resume
• cover letter

Include the following in your cover letter

1. minimum salary requirements (or current salary)
2. projected start date

Only applicants invited for an interview will be contacted. No phone calls please. Please see our website www.sfcg.org for full details of our work.

All Search Employees must adhere to the values: Shared Humanity - Empathy - Impartiality - Inclusivity - Courage - Hope - Humility - Audacity. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest and Anti-fraud.

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